If you weren’t already familiar with what to look for when buying budgeting and planning software, tuning into this series has shown you that it’s a long list! There are many capabilities that should be considered essential to your system. So far I’ve covered the importance of workflow, spreading, and offline planning. Today I’ll explain why supporting detail and commentary should to be added to the mix.
Supporting detail is the content that supports the plan data existing below the system grain. The system grain may be the department, account or cost center level. Supporting details tell an additive story that literally supports the higher level numbers in the plan.
A couple of use cases for supporting detail: (1) Depending on how large your organization is, sometimes the submitted budget values are fairly large numbers. For instance, the finance director may question why you, the VP of Sales, have asked for $250,000 in travel and entertainment expenses for the 2013 budget. Supporting detail capability gives you the opportunity to tell that story below the account level and explain what makes up that number.