In Part 1 of this post, I outlined 2 pitfalls to avoid when deploying budgeting, planning and forecasting (BP&F) systems. Let’s follow up with 3 more rocks in the road to avoid on your way to project success:
3. The wrong team
Don’t be fooled into thinking that developers are the only ones needed to make your new planning system a reality. Your “dream team” should include project managers, functional experts, platform architects, data architects and of course, the project sponsor.
The project sponsor is instrumental in driving the approval of the project to begin with and stays involved during implementation (supporting the project manager, making decisions, ensuring the project continues to support the business’ priorities, managing relationships with stakeholders and the vendor). He or she is also pivotal once the project is complete. Overseeing adoption of the system may ultimately fall on this person. You could have the most perfect budgeting and planning solution ever developed, but if no one uses it, the project is a failure. It’s this person’s job to ensure that stakeholders understand and use the system as he/she is the one who identified the need for change and should be committed to seeing it through.
There are sometimes 2 project managers – one provided by the vendor and one from the client organization. The vendor’s project manager will steer the ship, be mindful of the scope of the project, communicate progress with stakeholders and ensure that the project is on time and on budget…